PDAC is committed to protecting the privacy of personal information of its members, exhibitors, event attendees and all users of its services.
The information you provide to PDAC, such as your name, address, and other identifying information (collectively, “personal information”) allows PDAC to inform you about events and activities and to notify you of issues, events or special offers which may be of interest to you. By registering for events or courses offered by PDAC, you are giving PDAC permission to contact you by using the personal information you provide. PDAC shall not provide your personal information to any third parties without your consent unless required by law. Members may choose not to be contacted by PDAC by updating their preferences at events.pdac.ca by using the "Update Profile" section to customize your communications preferences, or by contacting PDAC Member Services at [email protected] or 416 362 1969.
PDAC may share aggregated depersonalized information about its members and customers with sponsors, potential sponsors, and other parties to help them better understand PDAC members and their interests. Such aggregate information does not include any personal information and is used to give PDAC demographic data about its members in order to improve the organization and the programs and services we provide. PDAC does not provide personal information to any third party, other than in connection with disseminating information to its members, exhibitors, sponsors and event attendees, (e.g., mailing house, data base provider) or as required or permitted by law.
As a benefit to PDAC event attendees and exhibitors, PDAC may engage third party vendors to provide lead retrieval systems and services to PDAC event exhibitors and attendees. This optional service allows an exhibitor to purchase the use of lead retrieval devices with pass scanning capabilities to facilitate networking and related follow-up activity between individuals participating in PDAC events (“Lead Retrieval User”). Each individual may consent to or decline the scanning of their pass by a Lead Retrieval User. Your consent will deemed to be given by permitting the scanning of your pass. Lead Retrieval Users are prohibited from scanning passes of individuals who have declined the scanning of their pass. By consenting to the scanning of your pass by a Lead Retrieval User, you understand and agree to the disclosure of your information (including your name, title, corporate affiliation, contact information—including address, phone number and email—as provided to PDAC) to the Lead Retrieval User. The Lead Retrieval User is responsible for the use of lead retrieval scanners and compliance with applicable laws governing their use and the collected information and you hereby waive and release PDAC and its directors, officers, employees, legal representatives and assign from any and all claims and liabilities relating to the same.
- PHOTO AND VIDEO RELEASE
The Attendee hereby consents to the photographing, videographing, and voice recording of the Attendee at the event by PDAC, and the Attendee hereby grants PDAC the right to use, reproduce and publish such photographs, videos or recordings for advertising, publicity, or other business purposes of PDAC in any manner and medium. The Attendee understands and agrees that no compensation will be due for these uses, reproductions or distributions of such photographs, videos and recordings, and you hereby waive and release PDAC and its legal representatives and assigns from any and all claims and liabilities relating to the same. YOU HEREBY WAIVE ALL MORAL AND PERSONALITY RIGHTS IN CONNECTION WITH THE AFORESAID PHOTOGRAPHS AND RECORDINGS AND FURTHER WAIVE ANY RECOURSE, CLAIM, ACTION AND DAMAGES OF ANY KIND WHATSOEVER AGAINST PDAC, ITS SUCCESSORS AND ASSIGNS, AND WHERE APPLICABLE, ITS EMPLOYEES, MANAGEMENT AND AUTHORIZED REPRESENTATIVES, ARISING FROM OR INCURRED AS A RESULT OF, WHETHER DIRECTLY OR INDIRECTLY, AN ACT COVERED BY THE SCOPE OF THIS AGREEMENT
- AUTHORIZATION TO PDAC
If you request information, products or services from PDAC, we will collect name and contact details including address(es), mailing preferences, telephone numbers and email address. We do not collect personal information unless you choose to provide that information. We do not use techniques that collect personal information without the Attendee’s knowledge. We collect personal information about individuals only when they specifically and knowingly provide it, for example when they apply for membership, register for a program or complete a registration form. Further information about how PDAC processes the Attendee personal data can be found here.
- RELEASE, WAIVER OF CLAIMS AND LIMITATION OF LIABILITY
THE ATTENDEE HEREBY AGREES AND ACKNOWLEDGES THAT THEY ARE PARTICIPATING IN THE CONVENTION AND RELATED ACTIVITIES ON THEIR OWN FREE WILL AND ACCORD. THE ATTENDEE REPRESENTS AND WARRANTS TO PDAC THAT THE ATTENDEE IS PHYSICALLY AND MENTALLY FIT AND THAT, AS A RESULT, ABLE TO PARTICIPATE IN THE CONVENTION AND RELATED ACTIVITIES, AND THE ATTENDEE DOES HEREBY ASSUME RESPONSIBILITY FOR THEIR OWN WELL-BEING AT THE CONVENTION AND RELATED ACTIVITIES. IN CONSIDERATION OF THE RIGHT TO PARTICIPATE IN THIS CONVENTION AND RELATED ACTIVITIES, AND TO THE FULLEST EXTENT PERMITTED BY LAW, THE ATTENDEE HEREBY EXPRESSLY WAIVES ANY AND ALL RIGHTS OR CLAIMS THEY MAY HAVE AS A RESULT OF THEIR PARTICIPATION IN THE CONVENTION AGAINST PDAC, ITS DIRECTORS, OFFICERS, EMPLOYEES, MEMBERS, STAFF, AND ALL INDIVIDUALS ASSISTING IN INSTRUCTING, SPONSORING AND CONDUCTING PDAC CONVENTION ACTIVITIES, AND THE ATTENDEE HEREBY FULLY RELEASES AND DISCHARGES THEM FROM ANY AND ALL CLAIMS RESULTING FROM INJURIES, INCLUDING DEATH, DAMAGES OR LOSS, WHICH MAY ACCRUE TO THEM OR THEIR HEIRS ARISING OUT OF OR IN ANY WAY CONNECTED WITH THE ATTENDEE’S PARTICIPATION IN THE CONVENTION AND RELATED ACTIVITIES. THE ATTENDEE FURTHER AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS PDAC, ITS DIRECTORS, OFFICERS, EMPLOYEES, MEMBERS, STAFF, AND ALL INDIVIDUALS ASSISTING IN INSTRUCTING, SPONSORING AND CONDUCTING PDAC CONVENTION ACTIVITIES FROM ANY AND ALL CLAIMS RESULTING FROM DAMANGES, LOSS OR INJURIES, INCLUDING DEATH, WHICH MAY ACCRUE TO THEM OR THEIR HEIRS ARISING OUT OF OR IN ANY WAY CONNECTED WITH THE ATTENDEE’S PARTICIPATION IN THIS CONVENTION AND RELATED ACTIVITIES. NOTWITHSTANDING THE FOREGOING, TO THE EXTENT THE FOREGOING WAIVER IS HELD UNENFORCEABLE OR INAPPLICABLE AT LAW OR EQUITY, IN NO EVENT SHALL PDAC: (A) BE LIABLE TO THE ATTENDEE FOR ANY INDIRECT, SPECIAL CONSEQUENTIAL OR PUNITIVE DAMAGES AND (B) BE LIABLE FOR ANY DIRECT DAMAGES IN EXCESS OF THE GREATER OF (I) ALL FEES PAID BY THE ATTENDEE TO PDAC; AND (II) CDN$1,000.
- INDEMNITY
THE ATTENDEE SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS PDAC, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND SUPPLIERS FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION AND COSTS, CONSEQUENTIAL, INDIRECT, PUNITIVE SPECIAL OR OTHERWISE, INCLUDING LEGAL FEES FOR DAMAGES OF ANY KIND WHATSOEVER (“CLAIMS”), INCLUDING WITHOUT LIMITATION, ANY CLAIMS ARISING OUT OF, RELATED TO OR IN CONNECTION WITH (A) ANY DAMAGES TO PROPERTY AND INJURY OR DEATH TO PERSONS, CAUSED BY, ARISING FROM OR CONNECTED WITH THE ATTENDEE’S PARTICIPATION IN THE CONVENTION OR ANY ACT OR OMISSION ON THE PART OF THE ATTENDEE, ITS EMPLOYEES, AGENTS, CONTRACTORS, SUBCONTRACTORS OR INVITEES WHICH MAY CAUSE OR RESULT IN ANY SUCH DAMAGE, INJURY OR DEATH TO ANY PROPERTY OR PERSONS AT THE CONVENTION; (B) ANY VIOLATION BY THE ATTENDEE OR ITS REPRESENTATIVES OF APPLICABLE LAWS AND REGULATIONS; (C) ANY INFRINGEMENT BY THE ATTENDEE OF ANY OF PDAC OR THIRD-PARTY’S INTELLECTUAL PROPERTY OR OTHER PROPRIETARY RIGHTS; AND (D) ANY OTHER MATTER FOR WHICH THE ATTENDEE HAS AGREED TO INDEMNIFY PDAC PURSUANT TO THIS AGREEMENT.
- USE OF CORPORATE LOGOS
The Attendee shall not use PDAC’s or any other attendee’s names or logos without PDAC’s or such other attendee’s prior written consent. To request permission to use PDAC’s name and logo, contact PDAC Member Services at [email protected].
- ATTENDEE CONDUCT
PDAC is committed to providing a positive experience for all participants, and expects attendees to show respect and courtesy toward one another at all official PDAC Convention events. At all times during the Convention the Attendee shall conduct themselves in a professional and appropriate manner and shall comply with all applicable laws, as well as all policies and rules of PDAC and the event venue. The Attendee shall refrain from any action that will cause disruption to the event or interfere with attendee participation at the Convention.
PDAC is not responsible for unofficial convention events such as spinoff/satellite events hosted by organizations other than PDAC. The Attendee fully assumes the risk of loss, damages, injury or death that may arise upon attending ay such third party spinoff/satellite events.
The Attendee acknowledges that PDAC operates the Convention with the aim of creating an event-space that fosters information-sharing, dialogue and collaboration across the mineral exploration and development industry and with partners and stakeholder groups in a safe, open, non-threatening and non-violent environment and atmosphere (the “Character of the Convention”). In order to cultivate and maintain the Character of the Convention, PDAC reserves the right to take such action as it deems necessary, reasonable and/or in the best interest of the Convention to preserve the Character of the Convention, including, without limitation:
- the right to determine the eligibility of any company, product or service to attend and/or be displayed or exhibited at the Convention; and
- the right to restrict, limit, prohibit or evict any exhibitor, representative, attendee, sponsor, person(s), product, exhibit, demonstration or activity which:
- detracts from or disrupts the Character of the Convention;
- causes any nuisance, disruption, barrier or distraction to the Convention and its Attendees, exhibitors and sponsors; and/or
- violates these Terms and Conditions and/or the 2024 PDAC Convention Sponsorship Terms and/or the PDAC 2024 Exhibitor Terms and Conditions, as applicable.
In the event PDAC takes any of the above actions with the intent of preserving the Character of the Convention, PDAC shall not be liable to the Attendee or any exhibitor (including its representatives, if applicable) for any exhibitor, membership, sponsorship, attendee or other fees, expenses or costs whatsoever incurred by the Attendee or any exhibitor (including its representatives, if applicable).
Violation of the Agreement may result in PDAC removing the Attendee from the Convention without any recourse by the Attendee to PDAC for any fees, costs and expenses. PDAC may further disqualify the Attendee from attending or participating in any future conventions and events hosted by PDAC.
11 (a). Violation of Human Rights
PDAC supports and abides by the principles articulated in the Canadian Human Rights Act and the Ontario Human Rights Code. We do not tolerate discriminatory treatment in any form. Examples of discriminatory treatment may include inappropriate use of language, denial of a benefit based on any enumerated ground and/or any other conduct that in any way differentiates or distinguishes attendees on the basis of any enumerated ground.
Harassment is a form of discrimination. It includes any unwanted physical or verbal behaviour that offends or humiliates you, which can occur when someone:
- makes unwelcome remarks or jokes about your race, religion, sex, age, disability or any other of the grounds of discrimination;
- threatens or intimidates you because of your race, religion, sex, age, disability or any other of the grounds of discrimination;
- makes unwelcome physical contact with you, such as touching, patting, or pinching.
If an Attendee engages in harassing behaviour, the convention organizers may take any action they deem appropriate, including warning the offender or expulsion from the convention with no refund.
11 (b). Substance Use
During the course of the Convention, alcohol consumption is permitted during designated events, in designated areas. Attendees who are of legal age of consumption may consume alcohol responsibly at such designated areas. Smoking (including cannabis) is prohibited inside the MTCC and Fairmont Royal York Hotel. The use of illegal narcotics, (collectively, the “Prohibited Substances”), at the Convention is prohibited. Attendees found to be intoxicated or incapacitated will not be permitted on the Convention floor. Substance misuse will not be tolerated in any capacity. Any person found to be engaging in (i) substance misuse or (ii) the use of any Prohibited Substances at the Convention or other events related thereto, will be removed from the Convention without reimbursement of registration or other Convention related fees, and/or may be prohibited from future attendance and participation at PDAC events. PDAC reserves the same rights and remedies with respect to any Attendee found in possession of illegal narcotics during the Convention, in addition to those contained in Section 10(c.).
11 (c). Criminal Behaviour
Attendees shall not engage in any conduct that violates the Criminal Code of Canada, nor any other federal or provincial laws that apply in the circumstances. Such conduct may include, but is not limited to harassment, assault, sexual assault, the improper use of controlled substances, or possessing a weapon. PDAC shall immediately notify and cooperate with local authorities in the event it becomes aware of any criminal conduct at the Convention.
11 (d). Consequences of Unacceptable Behaviour
Unacceptable behaviour will not be tolerated. Anyone asked to stop unacceptable behaviour is expected to comply immediately. If an Attendee engages in unacceptable behaviour, PDAC may take any action it deems appropriate, including warning or expelling the Attendee from the Convention with no refund or notifying local authorities. PDAC may, in its reasonable discretion, temporarily ban or permanently expel an Attendee from the Convention.
If you are being harassed or subject to improper behaviour or comments, notice that someone else is being harassed or subject to improper behaviour or comments, or have any other concerns, please contact a member of Convention staff immediately.
Uniformed security personnel and/or Toronto Police Service are present at all official PDAC events at the MTCC and Fairmont Royal York Hotel. If you witness or feel that you are the subject of unacceptable behaviour or have any other general safety concerns, please notify a member of security or police immediately. MTCC Security can be reached by calling 416 585 8160 or dialing 8160 from any house phone within the convention centre.
Attendees may report an incident to PDAC directly using our secure website or dedicated hotline. Visit www.pdac.ca/convention/attendee-info/code-of-conduct to report an incident.