Presentation and Reception Rooms

Presentation & Reception Rooms offer a dynamic platform to elevate your organization's visibility - unveil a new product, host engaging workshops, network with clients and prospects or deliver impactful presentations.

Applications are still open, please see below for further details.

For more information, contact:
Christy Clough
[email protected]
416 362 1969 ext. 208

Open to all pass types

Confirmed 2025 Presentation and Reception Rooms

Accenture
Activation Laboratories Ltd.
BMC Minerals Limited
British Columbia Regional Mining Alliance
Cámara de Minería del Ecuador
DEİK - Foreign Economic Relations Board of Türkiye
Embassy of the Kingdom of the Netherlands
First Nations Major Projects Coalition
Founders Metals
Geoscience Australia
Government of Québec
Mongolian National Mining Association
Montt Group

Mundoro Capital
Ontario Ministry of Mines
Peruvian Ministry of Energy and Mines and the Commission for the Promotion of Peruvian Exports and Tourism - PROMPERU
Queensland Government Department of Resources
Revival Gold Inc.
Royal Danish Consulate General Toronto
Saskatchewan Research Council
Thunder Bay Community Economic Development Commission
WSP

Applications Dates

Please note availability for Monday, March 3 and Tuesday, March 4 is now limited.

Applications are now open and will be taken on a first-come, first-served basis. Application forms will be available until February 3, 2025, or until all space has been reserved.

Application Forms

Presentation Room Application Form

Reception Room Application Form

Presentation Rooms

Presentation Rooms are a great way to enhance an organization’s visibility, launch a product, present a workshop, meet clients and prospects and/or make a presentation about your mining jurisdiction or company. Room capacities range from approximately 120 - 190 people.

All Presentation Rooms are located in the North Building of the Metro Toronto Convention Centre (MTCC) and are available for rental from Sunday, March 2 - Wednesday March 5, 2025.

Availability:

Sunday, March 2 - Wednesday, March 5, 2025
Half day: 8:00 am – 12:00 pm or 2:00 – 6:00 pm
Full day: 8:00 am – 6:00 pm

Rental Fee:

HALF DAY RENTAL: $4,336.28 + $563.72 HST = $4,900.00 CAD

FULL DAY RENTAL: $8,495.58 + $1,104.42 HST = $9,600.00 CAD

Inclusions:

Rental Inclusions
✓	Rental of the Presentation Room on Level 200 of the MTCC, during the designated time period
✓	Digital signage displaying your organization name and title of your event/session, located at the entrance to your assigned room
✓	Standard room set up • Raised head table for three (3) people maximum (cannot be increased due to fire regulations) • Theatre seating set to maximum capacity, as outlined on floor plans below Theatre seating set to maximum capacity, as outlined on floor plans below • Food and Beverage tables, as outlined on floor plans below • One (1) podium • One (1) coat rack • One (1) skirted registration table with two (2) chairs, located outside of your presentation room
✓	Peripheral security on Level 200 at the MTCC • Renters who require dedicated security must procure it at their own expense
Marketing Benefits
✓	Convention website • Dedicated listing on the Presentation and Reception Room web page (listing includes organization name, event/session title and description, date, time and promotional materials)
✓	Schedule at a Glance • Dedicated listing on Schedule at a Glance web page (listing to include organization name, event/session title, date and time)
✓	Preliminary Program • Digital publication and distribution (listing to include organization name)
✓	Convention Program • Print and digital formats (listing is pulled from Schedule at a Glance web page, includes session title or organization name, date, time and room)
✓	Convention Crosscut (Digital newsletter) • Dedicated e-blast to all registered attendees and other email subscribers, promoting Presentation and Reception room sessions

Please note: audio visual equipment and catering are not included in your rental fee

Floor Plans

Click here to view floor plans with simultaneous interpretation booths.

Click here to view floor plans without simultaneous interpretation booths.

Insurance Requirements:

All Presentation & Reception room renters are required to make arrangements to carry property and liability insurance for a minimum of $5,000,000. Renters must be prepared to show proof of coverage upon request.

Presentation Room Application Form

Reception Room

Our Reception Room is perfect for hosting small to medium sized networking events, breakfast/lunch seminars or receptions from 70 - 100 people.

New room location for 2025!
Room 204 in the North Building of the Metro Toronto Convention Centre (MTCC) and is available for rental from Sunday, March 2 – Wednesday, March 5, 2025.

Availability:

Sunday, March 2 - Wednesday, March 5, 2025
Set 2 hour time blocks:
8:00 am - 10:00 am
11:30 am - 1:30 pm
3:00 pm - 5:00 pm
6:30 pm - 8:30 pm

Rental Fee:

TWO HOUR BLOCK: $2,433.63 + $316.37 HST = $2,750.00 CAD

Inclusions:

Rental Inclusions
✓	Rental of the Reception Room on Level 200, during the designated time period
✓	Digital signage displaying your organization name and title of your event/session, located at the entrance to your assigned room
✓	Standard room set up • Raised head table for three (3) people • Banquet tables and chairs, 8 rounds of 10 set for 80 people (see room capacities below) • Three (3) cruiser tables • One (1) podium • Built in coat rack • One (1) skirted registration table with two (2) chairs, located outside of your reception room • Dedicated washrooms (new for 2025)
✓	Peripheral security on Level 200 at the MTCC • Renters who require dedicated security must procure it at their own expense
Marketing Benefits
✓	Convention Website • Dedicated listing on the Presentation and Reception Room webpage (listing includes organization name, event/session title and description, date, time and promotional materials)
✓	Schedule at a Glance • Dedicated listing on Schedule at a Glance web page (listing to include organization name, event/session title, date and time)
✓	Preliminary Program • Digital publication and distribution (listing to include organization name)
✓	Convention Program • Print and digital formats (listing is pulled from Schedule at a Glance web page, includes session title or organization name, date, time and room)
✓	Convention Crosscut (Digital newsletter) • Dedicated e-blast to all registered attendees and other email subscribers, promoting Presentation and Reception room sessions

Please note: audio visual equipment and catering are not included in your rental fee

Floor Plans

Click here to view floor plans with simultaneous interpretation booths.

Click here to view floor plans without simultaneous interpretation booths.

Insurance Requirements:

All Presentation & Reception room renters are required to make arrangements to carry property and liability insurance for a minimum of $5,000,000. Renters must be prepared to show proof of coverage upon request

Reception Room Application Form

Services available at an additional cost

Audio visual equipment and technical support (including translation services)
• Audio visual including equipment, Automatic Speech Recognition (ASR), simultaneous interpretation and technical support is available through AV-Canada, our exclusive audio visual provider
• Please note that the floor plans provided reflect the maximum capacity of the rooms with 2 (two) translation booths installed. The use of two booths is mandatory if you require simultaneous interpretation for your session as interpreters cannot share a booth. If your session does not require simultaneous interpretation please refer to the floor plans without simultaneous interpretation booths

Food and beverage
• Available through the Metro Toronto Convention Centre (MTCC), the exclusive food and beverage provider for all events in the building

Lead retrieval devices
• Available through Conexsys, our exclusive provider

Furniture/décor rentals in addition to the items noted in the standard room setup
• Available through the Metro Toronto Convention Centre (MTCC) and/or GES, our exclusive providers

Once the room rental has been confirmed, PDAC will provide contact information for the vendors noted above.

Please note that applications from organizations that meet our eligibility requirement will be accepted on a first-come first-served basis. An agreement will be sent and payment will be requested after applications are tentatively accepted. Payment must be received within 10 business days in order to finalize a booking, otherwise it will be offered to the next group on the wait list.