The Reception Room is located in the North Building of the Metro Toronto Convention Centre (MTCC) on the 200 level (room 203D) and will be available for rental from March 3-6, 2024. The Reception Room is available for 2 hour rentals; please see below for available time slots.
ELIGIBILITY:
All companies, organizations and jurisdictions are eligible to rent a Reception Room for PDAC 2024.
Applications from previous renters (2023) will be given priority to apply, 2 weeks ahead of all other applicants.
Applications will be taken on a first-come first-served basis, with applications opening for past renters on July 11, 2023 and for all others on July 25, 2023. For more information, and the online application, please visit our website: www.pdac.ca/convention/programming/presentation-and-reception-room-program/ NOTE: Once submitted, you will not be able to return to this entry. If we receive more than one submission, the most recent version will be used.
Rental Fee:
2 HOUR BLOCK: $2,212.39 + $287.61 HST = $2,500.00 CAD
Marketing Benefits
Services available at an additional cost
Once the room rental has been confirmed, PDAC will provide contact information for the vendors noted above.
Please select the below dates and times of day based on your preference. Time slots will be assigned based on the below selections and on a first-come first-served basis.
1. Payment Policy
Once the Application is submitted to PDAC, it will undergo an approval process. Approved Renters will receive an email confirmation with their room assignment and an invoice. Once received, the Renter has 10 business days to submit full payment. Failure to submit full payment within 10 business days of the invoice date constitutes a cancellation of the Reception Room booking. Full payment is required to guarantee a Reception Room booking. Applications are processed based on the date and time they are received. An approved Reception Room application without full payment is considered a tentative hold. If PDAC is approached by another organization interested in a booking that is currently on a tentative hold, PDAC will notify you and you will have 10 business days to submit the full payment. Failure to submit payment by the end of this period will result in the cancellation of the Reception Room booking without further notice.
Renters will not receive any marketing benefits until full payment is received.
2. Cancellation Policy
A Renter will be eligible for a refund less a $100 administrative fee, if a cancellation is received in writing within two weeks of the payment date. After the two week period, no refunds will be issued. Payments made after December 22, 2023 will not be eligible for a refund.
3.Insurance Coverage (NEW)
Protecting your property and those attending your presentation is your responsibility. All Presentation & Reception room renters are required to make arrangements to carry property and liability insurance for a minimum of $3,000,000. A Certificate of Insurance may be obtained from your insurance company as a separate rider or you may request a quote through exhibitorinsurance.com. A form to access a quote can be found here. Renters must be able to show proof of coverage upon request. More detail will be included in your email confirmation.
4. Distributing or Soliciting
Demonstrations, ceremonies, posters/signs, literature and other materials distributed by Renters must be confined to the room or the registration table outside your room during the rental period.