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Exhibits / Exhibitor Manual - Trade Show & Investors Exchange

Section 1


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Section 2

Terms &

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Section 3

Exhibitor quick reference

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Section 4

Exhibitor construction regulations

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Section 5

Move-in &

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Section 6

Show services

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Section 7

Shipping &

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Complete Exhibitor Manual

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Table of Contents

Section 1: Introduction

Advertising & promotion
Frequently asked questions
Planning tips
Section summaries

Section 1: Forms/Appendix

GST/HST Rebate Form

Section 2: Terms & Conditions

Terms & Conditions

Section 2: Forms/Appendix

No Solicitation Sign

Section 3: Exhibitor quick reference

Checklist & deadlines
Contact information
    Convention & Show management
    Exhibit management
    Exhibitor registration
    PDAC Convention staff
Convention program overview
Exhibitor schedule/registration
    Exhibitor Staff Pass pick-up
    Show hours
Hotel accommodation
Show information
    Show location
    Show name
Show service providers - Contact information

Section 3: Forms/Appendix

MTCC map
MTCC Emergency Information

Section 4: Exhibit construction regulations

Exhibit display & design options
    Islands and pavilions
    GEM show special
    “Pop-up” display
Exhibit Hall décor
Exhibit package
Insurance & liability
Rules & regulations
    Booth structure
    Floor plan approval
    Large & heavy equipment
    Visibility & sight lines- “reasonable sight lines”
    Electrical safety regulations
    Fire safety
    In case of Fire Alarm
    Medical Emergency
Signage regulations
    Cross-aisle signs or arches
    Island booths
    Portable signs & display racks
    Signage approval, Exhibit Management
    Standard or in-line booth
Tower regulations
    Island booths
    Standard or in-line booth
Wall height restrictions
    Standard or in-line booth
    Island booth
    In-line pavilion

Section 4: Forms/Appendix
Booth Layout Form
MTCC Recycling Program
Standard Booth Diagram
Provincial Requirements for Exhibiting Electrical Equipment at Trade Shows
Fire Regulations for Exhibitors
Fire Safety Reply
Exhibitor Insurance Application
Notice to Exhibitors/Display Companies

Section 5: Move-in & move-out

Health & safety
    Occupational Health & Safety Act
    Provincial legislation
Loading docks
Marshalling yard: Loading Dock access
Material handling
    Option 1: Hand carry method
    Option 2: Do-it yourself method
    Option 3: Exhibitor Appointed Carrier method
    Option 4: Official carrier method
    Option 5: GES material handling services
    Option 6: Show Management option
Move-in/Move-out Passes
Move-in dates & times
    Exhibitor Staff Passes: Access information
    Move-in schedule
Move-out information
    Clear aisles
    Crate labeling
    Health & safety
    Heavy equipment move-out
    Loss of property or damage
    Removal of exhibitor material
Onsite show services
    Onsite Exhibit Management office
    Onsite Exhibitor service offices
Security tips
    During the show

Section 5: Forms/Appendix

Move-in Schedule
For Your Safety
Vehicle Marshalling Move-in/Map
Rigging Policy/Overhead Work

Section 6: Show services

Additional Exhibitor services, A-Z
     Audio visual rentals
     Computer rentals
     Electrical & lighting
     Exhibitor Manual: Additional copies
     Exhibitor Staff Passes
     Hanging signs & banners
     Lead retrieval
     Printing, on-demand
Exhibitor-Appointed Contractors (EAC)
     Steps for securing an EAC
Important exhibit information
     Floor plan approval- Island booths
     or pavilions
     Forklift & assistance
Official Show Service Contractor (GES)
MTCC on-site services, A-Z
     Booth cleaning
     Business Centre
     Wireless networking

Section 6: Forms/Appendix
Official Show Service Contractor (GES) forms:
Carpet and Under-Padding
GEM Show Special
GEM Standard Exhibit
GEM Exhibit Accessories
Graphic Design Production
In Booth Forklift
Labour Service
Material Handling

Other services forms:
    Audio visual rentals
    Booth Cleaning - Janitorial Services
    Business Centre Price List
    Computer Rental
    Electrical Services and Lighting
    Exhibitor-Appointed Contractors
    Wired Internet Access
    Lead Retrieval
    MTCC Exhibitor Catering Daily Order Form
    Printing, on-demand
    Parking Pass
    Sample Food and/or Beverage Distribution, Catering
    Sign/Hanging Banner
    Telecommunication Services

Section 7: Shipping & customs

Air freight
     Customs Broker
Glossary of shipping and customs terms
     Bonded materials
     Ground transport
     Hand baggage
     Private vehicles
     Return shipping
     Surface couriers
Ground shipment
     Advance warehouse
     Direct to show site
Official carriers, shipping
Shipping options
     Using the Official Show Carrier
     Using a transport, van line or company vehicle
     Direct delivery to show by local courier

Section 7: Forms/Appendix
Canada Border Service Agency Letter
Customs Clearance and Air Freight Transportation Services
Customs and Transportation Services Order Form Example and Order Form
Canada Customs Invoice Example and Invoice
GES Advanced Warehouse Order Form
GES Shipping Labels
GES (Ground Transportation) – North and South Building Shipping Order Form